Import from Exchange Server

Choose this option to import mailboxes from an MS Exchange Server.
The Exchange server Import Wizard provides a list of all mailboxes, where you can choose which of them are to be imported.
Public Folders can also be imported with this via an additional task

The following steps are required to Import from MS Exchange:

  1. Choose MS Exchange Import from the Import menu.
  2. Click on Next to proceed
  3. Enter the corresponding data to connect to the MS Exchange Server.
    Domain Controller:
    Enter the IP address or hostname of the domain controller which authenticates the intended users of the import.
    Exchange Server Version:
    Choose between Exchange 2003, Exchange 2007 and Exchange 2010.
    You can use Exchange 2010 if connecting to Exchange 2013 or Exchange 2016 as well as Exchange 2019.
    Select HTTP for a non-secure connection to the MS Exchange Server, or HTTPS for a secure connection to the MS Exchange Server.
    Exchange Server:
    nter the IP address or hostname of the targeted MS Exchange Server.
    Enter a username which has full access to all mailboxes.
    The access permission configuration for Exchange Server is described in the Document Connecting Exchange with MailDepot Importer.
    Enter the corresponding password for the above username.
    Connection Test:
    Click on Connection Test to test the authentication of the user data against the Active Directory.
    It will also be tested if the user has the required permissions to access the mailboxes on the Exchange Server.
    Make sure to note both test results.
  4. Click on Next to continue.
  5. A list of available mailboxes will be shown.
    Select the mailboxes which should be imported.
    You can use Check/Uncheck Selected for selecting multiple Mailboxes at once.
    With Exchange 2010 SP2 and newer, it is also possible to import from archive mailboxes.
    Select between „Standard Mailbox“ or „Archive Mailbox“.
    You can include Public Folders for Import by checking „Create a task for public folders“.
  6. With the Next button you may configure different filters as well as the LegacyExchangeDN Map.
    Each configuration step is described further down in this document.
  7. Finish the configuration with Finish and proceed with the Task Prepare / Import as described in the Best Practice Document.

The Folder Filter allows you to include or exclude certain directories and/or subdirectories during an Import cycle.
Make sure that the selected path information corresponds with previously entered subdirectories.
The folder needs to be entered relatively to the folder that was set in the path settings.
Never begin an entry with a slash (/).
A star (*) is the only symbol allowed and can be used as a wildcard

No Filter
All mails found in the selected directory will be imported.
Any further filter settings will be ignored.

Only Import the specified folders
Only the listed folder names in the selected directory will be imported.

Exclude the specified folders
The folder names listed here will be excluded from the Import.

Verify filter
Confirms which folders should be included in or excluded from the import.
The previously entered filter settings will be analyzed
All directories selected for an import will be listed together with the corresponding filter.
Under the column State, you can see if the folder will be included in or excluded from the import.
The folder structure is loaded when performing verify filter the first time.
If the folder structure is altered, you need to modify the task again to update the changes (and the folder structure).

With the Message Filter, it is possible to exclude mails which meet certain criteria, such as certain dates or size restrictions.

Only archive messages newer than
Only mails created after a certain date and time will be archived.

Only archive messages older than
Only mails created before a certain date and time will be archived.

Only archive messages with size

   greater than
   Only mails which are larger than the size entered will be archived.
   less than
   Only mails which are smaller than the size entered will be archived.

In order to have access permissions (ACL) to an archived mail in the REDDOXX MailDepot, the mail needs to have an SMTP-based internet e-mail address.
In the case of internal MS Exchange mails, especially with older versions (MS Exchange 5.5), SMTP was not used, instead they are based on Legacy Exchange Distinguished Name principles.
In order for the MailDepot to properly sort the users and the SMTP addresses, a translation table (Map), which translates the LegacyExchangeDN addresses to SMTP addresses, is necessary.
With a current Windows server system, the translation may be processed with the Domain Controller and Active Directory.
If certain LegacyExchangeDN addresses are not translated through the current Active Directory, or there are mails from outside systems, it is possible to manually generate a translation table.
The SMTP address always determines which user gains access to the archived mail.
When the Prepare cycle has finished, check the Task log to see which addresses could not be converted.

Enable LegacyExchangeDN mapping
By activating this, the automatic translation from LegacyExchangeDN to SMTP addresses will be applied.

Fetch from Domain Controller

   Domain Controller
   Hostname or IP address of the Domain Controller from which the primary SMTP addresses should be fetched according to the LegacyExchangeDN addresses.

   The username with which the MailDepot Importer can log into the Active Directory.

   The corresponding password for the above user.

   Query Domain Controller
   All LegacyExchangeDN addresses, together with the matching SMTP address from the Active Directory, will be displayed.

Manual add entries

   LegacyExchangeDN (X.500)
   Enter a LegacyExchangeDN address.
   Make sure that the correct path and name is given.

   The SMTP address which should be used to replace the LegacyExchangeDN address.
   Click on "Add" to add the entry.
   The new entry will be added to the end of the list.
   To delete an entry, highlight the address and push DEL or Delete on your keyboard.
   You can highlight more than one entry if necessary.
   With the Query Domain Controller fetched entries will remain in the list until they are deleted.